List of active policies

Name Type User consent
Cookies Policy Site policy Authenticated users
Data Privacy Policy Privacy policy Authenticated users


Cookies Policy

Full policy

Our site uses cookies to distinguish you from other visitors in order to provide you with a better experience and to facilitate site functionality. By continuing to browse our site, you are agreeing to our use of cookies as stated below.

Cookies Policy


Our site uses cookies to distinguish you from other visitors in order to provide you with a better experience and to facilitate site functionality. By continuing to browse our site, you are agreeing to our use of cookies as stated below.


Full policy

Civil Defence College uses cookies on our learning platform -

Our Cookies Policy explains what cookies are, how we use cookies, and your choices regarding cookies. Please read this Cookies Policy in conjunction with our PRIVACY NOTICE, which sets out additional details on how we use personally identifiable information and your various rights.

What are cookies

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Site or a third-party to recognize you and make your next visit easier and the Site more useful to you. Essentially, cookies are a user’s identification card for the Moodle servers. Web beacons are small graphic files linked to our servers that allow us to track your use of our Site and related functionalities. Cookies and web beacons allow us to serve you better and more efficiently, and to personalize your experience on our Site.

Cookies can be “persistent” or “session” cookies.

How Moodle uses cookies

When you use and access the Site, we may place a number of cookies files in your web browser.

Moodle uses or may use cookies and/or web beacons to help us determine and identify repeat visitors, the type of content and sites to which a user of our Site links, the length of time each user spends at any particular area of our Site, and the specific functionalities that users choose to use. To the extent that cookies data constitutes personally identifiable information, we process such data on the basis of your consent.

We use both session and persistent cookies on the Site and we use different types of cookies to run the Site:

·        Yes - Essential cookies. Necessary for the operation of the Site. We may use essential cookies to authenticate users, prevent fraudulent use of user accounts, or offer Site features.

·        No - Analytical/performance cookies. Allow us to recognize and count the number of visitors and see how visitors move around the Site when using it. This helps us improve the way the Site works. We do NOT use analytics cookies.

·        Yes - Functionality cookies. Used to recognize you when you return to the Site. This enables us to personalize our content for you, greet you by name, and remember your preferences (for example, your choice of language or region).

·        No - Targeting cookies. Record your visit to the Site, the pages you have visited, and the links you have followed. We will use this information to make the Site and the more relevant to your interests. We may also share this information with third parties for this purpose. We do NOT use targeting cookies.

To view a list of Moodle cookies, please read our Cookies Table below

Third-party cookies

In addition to our own cookies, we do not currently, but may in future also use various third-party cookies to report usage statistics of the Site and refine marketing efforts.

·        Tracking cookies. Follow on-site behaviour and tie it to other metrics allowing better understanding of usage habits.

·        Optimization cookies. Allow real-time tracking of user conversion from different marketing channels to evaluate their effectiveness.

·        Partner cookies. Provide marketing conversion metrics to our partners so they can optimize their paid marketing efforts.

To view a list of third-party cookies that we use, please view our Cookies table.


What are your choices regarding cookies

If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.

Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use some or all of the features we offer. You may not be able to log in, store your preferences, and some of our pages might not display properly.

Cookies Table

The tables below list some of the internal and third-party cookies we use. As the names, numbers, and purposes of these cookies may change over time, this page may be updated to reflect those changes. For more information on how we use these cookies, please refer to our Cookies Policy.

Moodle Cookies:


Host Name

Cookie Name





Registers a unique ID that is used to generate statistical data on how the visitor uses the website.

2 Years


Registers a unique ID that is used to generate statistical data on how the visitor uses the website.





Third-Party Cookies:



Data Privacy Policy

Full policy

1. General

Civil Defence Branch of the Department of Defence is committed to processing all personal information in accordance with the General Data Protection Regulation (EU) (2016/679) (herein GDPR), Irish Data Protection Laws and any other relevant data protection laws and codes of conduct (herein collectively referred to as ‘the data protection laws’).

Data Protection Privacy Notice

Moodle Learning Management System


The Department of Defence, as the Data Controller, is committed to protecting and respecting your privacy and being transparent in our processing activities.  This privacy notice sets out how we will process personal data provided in respect of access to our Moodle Learning Management System, whether the data is to be shared elsewhere, how long it will be held and your rights as a data subject. 

The Department

The Department of Defence comprises both civil and military elements.  The civil element of the Department is to support the Minister by providing policy advice and support in the exercise of all functions.   The military element of the Department is focused on planning, managing, formulating military advice, development, and major strategic issues affecting the Defence Forces.  

Data Controller

The Department of Defence is a data controller and the Defence Forces is a data controller designated by the Minister for Defence.

Data Protection Officer

The Department has appointed a Data Protection Officer should you require further information or wish to access your personal data.  The contact details for the Data Protection Officer are as follows: 

Data Protection Officer

Department of Defence

Station Road


Co. Kildare

W12 AD93 


Telephone:  045-492190 or 045-492030

What is the purpose of processing your data?

The Department will use your data in order to provide you with access to MOODLE Learning Management System so as

·       to create your profile on the Moodle environment, allowing you to access your course(s)

·        to allow tutors, assessors and/or administrators to contact you to provide support and/or monitor your progress

·        to monitor and oversee your Moodle course and to ensure its smooth running

·        to grant access to third party applications which support learning and certification such as anti-plagiarism comparisons, practice tests, virtual classrooms, content and resources etc.

·        to coordinate, take action (as necessary) and organise your Moodle course; and

·        to respond to you when we receive any correspondence from you

·        If at any time we would like to use your Personal Data in a manner significantly different from that stated in this Notice, or otherwise disclosed to you at the time it was collected, we will notify you by e-mail or via the Moodle environment and you will have a choice as to whether or not we use your information in the new manner.

IMPORTANT: if you do not provide us with your Personal Data so that we can process it for the above purposes, we will not be able to proceed to access your Moodle course and/or communicate with you as necessary in relation to your enrolment and/or course.


The Department will not process your personal data for any purpose other than the purpose it was collected unless we are legally obliged to do so for any other lawful purpose.


What is the lawful basis to process your data?

This processing of your personal data is lawful under Article 6 (1) (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Security of your data

The Department implements appropriate technical and organisational measures to ensure the safety and security of systems that hold your data.


Profiling of your data

The Department will not use any personal data collected from you in respect of the MOODLE Learning Management System for the purpose of automated decision making or profiling.


Recipients of your data

Some or all of your Personal data may be exchanged with a Local Authority, External Awarding bodies such as QQI, PHECC, Rescue3 and Opt-in third party applications on Moodle for the purpose of supporting your learning.

We may also disclose your Personal Data to third parties if we are under a duty to disclose or share your Personal Data in order to comply with any legal or regulatory obligation.


Transfers outside the EU/EEA and countries with which there is no adequacy agreement

The personal data you provide is not transferred outside the EU/EEA.


How long will we hold your data?

The Department will only retain your personal data for as long as it is necessary to do so in line with the purpose(s) for processing.  When the data is no longer required we will destroy or delete it in a secure manner.  In line with legislative and business requirements the data retention period for your personal data for this processing activity is for the duration of your Moodle course and for a period of 7.5 years from when your course terminates. In some cases, we may need to retain your Personal Data for longer periods after you cease to be a participant for compliance with legal obligations imposed on us or where we are a party to legal proceedings with you. In each case, we will not keep your Personal Data for any longer than is necessary in accordance with applicable law.

Changes to this Notice

We may amend this Notice from time to time, in whole or part, at our sole discretion. Any changes to this Notice will be effective immediately upon sending the revised Notice to you by e-mail, post or via the Moodle environment.


Data Subject Rights

When you provide personal data to this Department you have certain rights available to you in relation to that data which are outlined below.  These rights can be availed by contacting the Data Protection Officer indicating which right you wish to apply:


o   The right to be informed

o   The right of access

o   The right to rectification

o   The right to erasure

o   The right to restrict processing

o   The right to data portability

o   The right to object

o   Rights in relation to automated decision-making and profiling


You also have the right to submit a complaint to the Data Protection Commission which is Ireland’s Supervisory Authority for data protection matters.  If you consider that your rights have been infringed you have the right to seek a judicial remedy.


The Department’s Data Protection Policy is available at and in hard copy upon request. 

Update this policy?

We may change this Privacy Notice at any time. You will be required to review any updates and explicitly accept same before you login.

Should you be unhappy with any changes, you are free to delete your account.